Managing rental property finances in Australia requires specific functionality: income and expense tracking, depreciation schedules, GST handling, PAYG withholding, negative gearing calculations, and ATO-compliant reporting. Here is the complete 2026 guide to rental accounting software for Australian landlords.
What Rental Accounting Software Must Do
- Track rental income by property and financial year
- Categorise expenses correctly (repairs vs capital improvements)
- Calculate depreciation via a tax depreciation schedule
- Generate Schedule E (rental income) reports
- Reconcile with bank statements
- Produce BAS-ready GST reports for commercial properties
- Export to your accountant in a usable format
Top Tools Compared
| Tool | Best For | Price/month | ATO Compliance | Depreciation |
|---|---|---|---|---|
| Xero | Portfolios with accountant | $32-$65 | Yes | Via add-on |
| MYOB | Established landlords | $27-$54 | Yes | Via add-on |
| PropertyMe | PM-managed properties | $35-$80 | Yes | Basic |
| Landlord Vision | Self-managed 1-10 properties | $12-$28 | Yes | Yes |
| Collings Landlord CRM | Self-managed with portal | Coming 2026 | Yes | Yes |
The Most Common Accounting Mistakes Landlords Make
- Claiming immediate deductions for capital improvements (should be depreciated)
- Forgetting to include bond interest income
- Missing travel expense deductions for property inspections
- Not keeping receipts for repairs and maintenance
- Mixing personal and rental expenses in one account
Collings Landlord CRM (Coming 2026)
The Collings self-managed landlord CRM will integrate rental income tracking, expense categorisation, ATO-ready reporting, and portfolio performance dashboards in one platform. Join the waitlist at collings.com.au/portal
Manage your own rental, the smart way
Collings self-managed property management gives landlords the tools, automation and compliance support to manage their own rentals with confidence. Explore self-managed property management.
