Rental inspection software replaces paper condition reports and handwritten notes with digital photo reports, automated entry notices, and legally defensible inspection records. For self-managed landlords, a proper inspection record is your primary protection against bond disputes at VCAT.
Types of Rental Inspections in Victoria
| Inspection Type | When Required | Notice Required | Frequency Limit |
|---|---|---|---|
| Ingoing condition report | Within 3 business days of lease start | None | Once per tenancy |
| Routine inspection | During tenancy | Minimum 24 hours, maximum 7 days | Maximum 4 per year |
| Outgoing condition report | At end of tenancy | None | Once per tenancy |
| Urgent inspection | After damage, emergency or complaint | Minimum 24 hours except emergency | No limit (reasonable) |
Best Rental Inspection Software in Australia 2026
| Platform | Photo Reports | Entry Notices | Cost |
|---|---|---|---|
| PropertyMe | Yes, unlimited | Automated | $65/property/month |
| Inspection Express | Yes, with templates | Yes | $29/month |
| Property Inspect | Yes, with AI tagging | Yes | $39/month |
| Sorted | Yes, mobile app | Yes | $49/property/month |
| Tap Inspect | Yes, unlimited | No | $45/month |
What Must Be in a Victorian Condition Report?
The Consumer Affairs Victoria prescribed condition report must cover: each room, all fixtures and fittings, all appliances, external areas, and any existing damage. It must be completed by the landlord or agent and provided to the tenant at the start of the tenancy. The tenant has 5 business days to note any disagreements.
How Inspection Records Protect You at VCAT
VCAT bond disputes are decided on evidence. A detailed digital inspection report with timestamped photos taken at the start and end of tenancy is the strongest possible evidence for a bond claim. Without a condition report, VCAT will generally rule in favour of the tenant.
Frequently Asked Questions
How often can a landlord inspect a rental property in Victoria?
In Victoria, landlords can conduct a maximum of 4 routine inspections per year. Each inspection requires a minimum of 24 hours and a maximum of 7 days written notice. Entry for urgent repairs or emergencies can occur with shorter notice.
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