Sellers in Victoria must provide a range of documents to ensure compliance and safeguard both their interests and the buyer’s. These documents are crucial to avoid settlement delays or contract cancellations.

Essential documents

• Section 32 Vendor Statement – sets out title details, land use, and more (must be ready before signing a contract)
• Contract of Sale – official contract drawn up by your agent or conveyancer
• Rates notices, owners corporation certificates, and evidence of recent repairs or compliance
• Building permits and occupancy certificates (if relevant)
• Finance/discharge of mortgage details (if applicable)
• Certificates for smoke alarms, pool safety, electrical/gas compliance when required

Checklist

• Ask your agent or conveyancer for a complete, property-specific document checklist
• Start gathering paperwork before listing to avoid delays during negotiation/settlement

Collings can provide a document readiness checklist—contact us for tailored guidance.

Updated 2026